Ascot Conference Centre
Ascot Conference Centre
Ascot Conference Centre
Welcome to our online planning form!
To request a detailed proposal from Ascot Park Hotel, simply answer the various questions below.

The team at Ascot Park Hotel appreciates that there may be several other items that you may wish to include in the organisation of your event. Examples could be the timing of speeches or raucous arrival of a keynote speaker! Please feel free to make further notations of items you would like us to organise, or discuss below, and the professional team at the Ascot Park Hotel will take these up with you when confirming your requirements.

You may skip questions if they are irrelevant to your enquiry, or if you do not require information on that aspect. Use the Previous and Next buttons to move through the different question sections, or click the tabs to jump directly to that section.

When you have finished, please fill in your contact details on this page and then click the Send button. We will respond to your enquiry very promptly with a comprehensive proposal and quote.
Let's begin! 
Please note: Items marked with an asterisk (*) are compulsory. 

Please select what type of event you are planning: *
Name or purpose of function: *
Maximum number of attendees: *
Preferred Date / Time of event: *
Are these dates flexible? *
Please click here to make sure that your chosen room(s) have the capacity you need, and to view the configuration options that are available for each room.

Would you like to use the Waiau Room?
What setup style would you like for the Waiau Room?
Would you like to use the Oreti Room?
What setup style would you like for the Oreti Room?
Would you like to use the Aparima Room?
What setup style would you like for the Aparima Room?
Would you like to use the Waihopai Room?
What setup style would you like for the Waihopai Room?
Would you like to use the Otapiri Room?
What setup style would you like for the Otapiri Room?
What you like to use the Takitimu Room?
What setup style would you like for the Takitimu Room?
Would you like to use the Whitestone Room?
What setup style would you like for the Whitestone Room?
Would you like to use the Mararoa Room?
What setup style would you like for the Mararoa Room?
Would you like to use the Pool Area?
What setup style would you like for the Pool Area?
Please choose any equipment you may require below.
For hire charges (if applicable) please click here.

Equipment:
Feel free to provide us with more information on the timings of your event below.
Our function planning professionals would be happy to discuss the best timings and formats in person if you prefer.

Do you require Room Access prior to your event?
What is the time you would like for Room Access prior to your event?
Do you require arrival tea/coffee for your event?
How many attendees will require arrival tea/coffee for your event?
What time you would like for arrival tea/coffee?
What is the start time you would like for your meeting/event?
Do you require Breakfast for your event?
How many attendees will require Breakfast?
What is the start time you would like for Breakfast?
What is the finish time you would like for Breakfast?
Do you require Morning Tea for your event?
How many attendees will require Morning Tea for your event?
What is the start time you would like for your Morning Tea?
What is the finish time you would like for your Morning Tea?
Do you require Lunch for your event?
How many attendees will require Lunch for your event?
What is the start time you would like for Lunch?
What is the finish time you would like for Lunch?
Do your require Afternoon Tea for your event?
How many attendees will require Afternoon Tea for your event?
What is the start time you would like for Afternoon Tea?
What is the finish time you like for Afternoon Tea?
Do you require Cocktails for your event?
How many attendees will require Cocktails?
What is the start time you would like for Cocktails?
What is the finish time you would like for Cocktails?
Do you require Dinner for your event?
How many attendees will require Dinner?
What is the start time you would like for Dinner?
What is the finish time you would like for Dinner?
Do you require Supper for your event?
How many attendees will require Supper?
What is the start time you would like for Supper?
What is the finish time you would like for Supper?
What is the finish time you would like for your meeting/event?
We have an extensive range of menu types and styles, but please don’t feel limited by this, as our highly skilled catering staff have the ability to produce any meal you may desire.

Please indicate the type of meals you may require:
Please indicate service style for formal dinners or lunches:
Please select the menus here that you would like to be emailed to you:
Search our Wine & Beverages lists to choose beverages for your function. Please use this section to specify your beverages. Our trained staff will calculate the amount of wine/beverages needed for your function, based on guest numbers, and include the price in your quote.

Please specify your preferred beverages for each meal:
Do you require bar service for your function?
If you are to have bar service, would you like your drinks supplied as a dry till or a wet till, or a combination of both?

For your weddings and special events, our experienced staff at Ascot Park Hotel can design a theme for you, or you can use professional theming services.  

Please contact me about theming my event.
Ascot Park Hotel does not provide entertainment for functions. We do, however provide an extensive list of recommended independent entertainment suppliers.

Please click here  to open a list of recommended entertainment.

Please note: Ascot Park Hotel does not receive any payment or commission from any of our recommended suppliers. We recommend them because we know that they provide excellent service! We will be happy to discuss which suppliers will be best suited to your function.

The Ascot Park Hotel provides a range of excellent ground-floor accommodation for wedding, conference and event attendees. If you wish to make block bookings for event attendees, we recommend you check our room availability before planning your event. Please visit our accommodation website for room details and bookings.

If your numbers exceed our accommodation availability, and there is a requirement to stay at multiple properties, we can manage this process for you.

Special conference accommodation rates and wedding packages may be available for your event. Please contact our friendly staff to discuss your options.

At the Ascot Park Hotel, we are proud to have adopted a green policy. To help in “greening” your event, we now provide recycling of many materials including packaging. This is a free service.

Please contact me about having a 'green' event:
If you have any enquiries about our services, or have a specialised event that doesn’t fit these options, please contact us and we will get back to you as soon as we can to help with your event planning. Our staff has many years of conferencing experience and we will be only too glad to help!

Is there any other information that you would like to provide us?
Conference Documents: This website can automatically send you your choice of planning documents, click here to select the Conference documents you would like to be automatically emailed:
Wedding Documents: This website can automatically send you your choice of planning documents, click here to select the Wedding documents you would like to be automatically emailed:
When you have finished answering the questions above, please fill in your Contact Details below, then click the Send button at the bottom of this page.
Details
First Name/Last Name * *
Business Name
Email Address *
Confirm Email Address *
Phone
Fax
Address
Street
Suburb
City
State
Country  * Post Code
 
All new enquiries received through this site are eligible for a complimentary bottle of Montana Lidauer so make sure you send in your details today!

Do you have any additional questions you'd like us to answer, or comments you'd like to make? Please enter them below:
Comments
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When you have finished filling in this Detailed Planning form and have given your Contact Details above, please click the Send button below.

 
Ascot Conference Centre Ascot Conference Centre Ascot Conference Centre
Ascot Conference Centre
Freephone 0800 272 687 - Click here to contact us

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